VENUE MEMBERSHIP APPLICATION

IACC standards are the benchmark for what a meeting venue should aspire to and IACC elevates the meeting experience by creating a unique point of entry that is inclusive of only the best-in-class meeting venues from around the world.

Members are meetings focused venues which meet the IACC Quality Standards.

All applicant facilities are subject to a site inspection to verify qualifications for membership

Step 1 of 4

25%

The following questions address eligibility for membership.

Name of Company(Required)

(For official letters and invoices)

Hidden

Is your venue focused on running small to medium sized conferences, meetings and training courses?(Required)

Yes

Hidden

Does it provide a total environment conducive to meetings, including adequate technical support?(Required)

Yes

Hidden

Is it staffed with skilled professionals trained to serve the needs of meeting professionals and attendees?(Required)

Yes

If you answered “yes” to all three questions above, your venue may meet IACC’s Quality Standards and may qualify for membership. Please review the Quality Standards carefully as part of this application.

If your venue is not a meetings focused venue, you may be eligible for another category of IACC membership— Associate (supplier), Corporate Headquarters, or Individual.

Is your venue operating fully at the time of application or is it in the planning and/or development?(Required)

Planning Phase

Development Phase

Fully Operational

If your venue is in the planning or development phase, what is the planned opening date?

Is your conference venue ancillary to, or part of, a larger hospitality complex (e.g, convention venue)?(Required)

If so, IACC computes your dues on par with a nonresidential conference venue, i.e., according to net square feet of conference space within the conference venue.

Yes

Is your conference venue owned by a for-profit corporation which uses it primarily for that corporation’s training/meeting purposes?(Required)

If yes, IACC considers your facility a corporate non-marketed conference or meeting venue venue.

Yes

Does your facility attempt to secure outside business?(Required)

If so, IACC considers your facility a marketed conference venue.

Yes

GENERAL INFORMATION

Name of Conference Venue (please supply the formal name of the facility)(Required)

Contact Name(Required)

First Last Title

Contact Address(Required)

Street Address Address Line 2 City Province/State/County ZIP / Postal Code Country

Main Phone(Required)

Main Email(Required)

Website Address(Required)

Do not include "https://"

Fax (Optional)

Is your venue:(Required)

Operated by a management company?

Partially operated by a management company?

Self Operated?

If a management company is involved, which one?

LOCATION

Specific Location (check one):(Required)

City

Airport

Suburban

Rural

Name Nearest of Airport(Required)

Approximate distance from nearest major airport?(Required)

Please specify "Miles" or "KM"

Driving Time(Required)

Shuttle Service available?(Required)

Yes - In House

Yes - Vendor

Other

Transportation available:(Required)

Taxi

Private Car/Limousine

Bus

MARKET SEGMENT COMMITMENT

IACC requires 35% or more of total revenue is derived from Based on previous year’s operating results, list the percentage of total income derived from conference/meetings business. Complete from your previous 12 months operations.

Conference/Meetings Business (%)

Social (e.g. banquets, weekend packages) (%)

Transients/Commercial (%)

Other (%)

(The above 4 fields should total 100%)

Total Groups Per Year

Average Group Size(Required)

Total Room Nights Per Year(Required)

Total Number of Day Meetings per year(Required)

(i.e., no guest rooms used)

New facilities

Without actual operation data, please check here and use forecasted market segment data.

CONFERENCE/MEETING FACILITIES

Total number of meeting rooms

Smallest room size

Largest room size

Units

sq. ft

sq. mtrs

Are conference rooms also used as banquet space?(Required)

Yes

If yes, what percentage of total? (%)

Net square feet of meeting space:

Dedicated meeting rooms

Multi-function rooms

Total

Units

sq. ft

sq. mtrs

CONFERENCE PACKAGE

Does your facility offer a conference package (often referred to as a Complete Meeting Package or CMP)?(Required)

Yes

If yes, approximately what percentage of your conference business is packaged? (%)

If yes, which of the following is included in the package?(Required)

Lunch

Dinner

Conference Planning

Continuous Refreshment Service

Breakfast

Refreshment Breaks

Sleeping Rooms

Audio/Visual

(Check all that apply.)

Other/Comments:

FOOD AND BEVERAGE

Indicate seating capacities of the following areas:

Number of Dining Rooms

Total Dining Room Seating Capacity

Smallest Dining Room Seating Capacity

Largest Dining Room Seating Capacity

Number of Banquet Areas

Total Banquet Area(s) Seating Capacity

Smallest Banquet Area Seating Capacity

Largest Banquet Area Seating Capacity

Number of Bar/Lounge Areas

Total Bar/Lounge Seating Capacity

Smallest Bar/Lounge Seating Capacity

Largest Bar/Lounge Seating Capacity

Number of Other Areas

Total "Other" Seating Capacity

Smallest "Other" Seating Capacity

Largest "Other" Seating Capacity

Is Private Dining Available?(Required)

Yes

If so, Seating Capacity

Total Number of Private Dining Rooms

Is a separate group dining room available?(Required)

Yes

GUEST ROOMS

Does your conference venue have on-site guest rooms?(Required)

If yes, IACC considers your facility a residential conference venue and computes dues according to your inventory of guest rooms. If no, IACC considers your facility a non-residential conference venue.

Yes

Please state how many guest rooms.

Smallest room size

Largest room size

Units

sq. ft

sq. mtrs

WEBSITE DIRECTORY LISTING

Important:The following questions will be used to create your Venue Directory listing. Please answer exactly as you would like them to appear on the website.

IACC Chapter you are applying for(Required)

The Americas

Europe

Australia-Asia-Pacific

Short Description(Required)

Venue Logo Image(Required)

Max. file size: 256 MB.

Main Venue Image(Required)

Max. file size: 256 MB.

Additional Venue Image 2

Max. file size: 256 MB.

Additional Venue Image 3

Max. file size: 256 MB.

Management Company

Number Of Meeting Rooms

Number Of Guest Rooms

Hidden

Max Meeting Room Size In Sq Ft

Hidden

Max Meeting Room Size In Sq M

Location Description

Facebook

Linked In

YouTube

Twitter

WiFi Bandwidth(Required)

Over 1 Gbps

Between 100 Mbps and 1 Gbps

Between 50 Mbps and 99 Mbps

Between 10 Mbps and 49 Mbps

Less than 9 Mbps

WiFi Connectivity Options(Required)

(Please select all that apply)

Public WiFi Available

Free Delegate WiFi

Good 4G Signal

Wired Connection Available

Secure Internet Access

Plans to Upgrade WiFi

Address(Required)

City(Required)

State/Region(Required)

Zip Code(Required)

Country(Required)

GLOBAL STANDARDS

IACC Quality standards sets out the minimum level of qualities IACC seeks for membership globally. In addition to these, IACC publishes various papers and guidelines, which highlight best practices which every member of IACC should strive to achieve in order to represent the best example of a meetings focused venue in their market.

A fundamental part of the application process, is the competition of the application and this Check List. The IACC Quality Standards identifies key design, facilities and service criteria for operating a high quality business.

IACC will ensure its certified members uphold standards in accordance to these qualities specified globally and every new member venue welcomes a full property inspection before acceptance of membership.

If your property is under construction currently and not yet open, please review the required standards for membership against the plans for the venue. Once the venue is open for business, IACC will arrange to inspect the venue against the required qualities it seeks. Prior to opening, a member will be awarded provisional membership of IACC until the full inspection is carried out when the property is fully operational and welcoming customers.

ELEMENT 1 - PRIORITY OF BUSINESS

The venue is focused on staging conferences, meetings and training events for less than 250 attendees.(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Priority of Business)

ELEMENT 2 - CONFERENCE ROOM DESIGN

Meeting rooms should be located in areas where there is no noise interference from non-meeting space areas.(Required)

YES

N/A

NEEDS EXPLANATION

The venue offers smaller breakout spaces to support each of its main meeting rooms that seat 50+ attendees.(Required)

YES

N/A

NEEDS EXPLANATION

The venue must be able to offer secure storage of materials and belongings overnight. This will be provided in the lockable meeting room or by providing secure lockable storage elsewhere in the conference venue.(Required)

YES

N/A

NEEDS EXPLANATION

The venue provides or is able to rent 8+hour chairs in all meeting rooms, excluding ballroom.(Required)

YES

N/A

NEEDS EXPLANATION

The meeting venue will have sufficient inventory so that no less than 50% of all meeting space, excluding ballroom, can be set up using tables that have a non-reflective, hard writing surface with a high-pressure laminate or hardwood veneer finish. Draped, skirted banquet tables are not acceptable.(Required)

YES

N/A

NEEDS EXPLANATION

Meeting rooms should have fixed or portable whiteboards (conventional or digital). Where flipcharts are used, the ability to attach flipchart paper to walls.(Required)

YES

N/A

NEEDS EXPLANATION

Individual meeting rooms have adjustable temperature and a HVAC system in place.(Required)

YES

N/A

NEEDS EXPLANATION

Dedicated conference rooms larger than 93m2 or 1,000 (sqft) should have dimming from full power to off. For venues without LED lighting, they should have a goal to install dimmable LED lighting into all meeting rooms within 4 years.(Required)

YES

N/A

NEEDS EXPLANATION

Dedicated conference rooms should have unobstructed interior views or have views obtainable through camera/screen technology.(Required)

YES

N/A

NEEDS EXPLANATION

Meeting rooms have multiple power outlets, sufficient to facilitate attendee equipment charging.(Required)

YES

N/A

NEEDS EXPLANATION

All dedicated conference rooms have lighting that is greater than 500 lux and 50 foot candles at tabletop and have in-room controls.(Required)

YES

N/A

NEEDS EXPLANATION

Meeting rooms offer a good level of noise isolation in order that noise (not including amplified music) does not transfer between meeting rooms.(Required)

YES

N/A

NEEDS EXPLANATION

Meeting rooms have good acoustic qualities, without echoing.(Required)

YES

N/A

NEEDS EXPLANATION

Quality design at the heart of meeting and gathering spaces, thoughtfully embracing the power of space and experience to maximise productivity, collaboration and success.(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Conference Room Design)

ELEMENT 3 - CONFERENCE & BUSINESS SERVICES

Conference venue staff will include skilled conference planners who are thoroughly proficient in providing effective meeting room set-ups, menu and special event planning, conference technology (AV/IT) equipment and services, and other special needs of the client.(Required)

YES

N/A

NEEDS EXPLANATION

A range of equipment will be available to assist the delivery of a successful meeting, such as laptops and other digital media to support collaboration.(Required)

YES

N/A

NEEDS EXPLANATION

Staff will be fully experienced in shipping for planners to send/receive materials before their meeting begins and after it is completed.(Required)

YES

N/A

NEEDS EXPLANATION

The meeting venue offer an area where attendees can gather to work and network.(Required)

YES

N/A

NEEDS EXPLANATION

A designated conference planner should be assigned to each conference group.(Required)

YES

N/A

NEEDS EXPLANATION

Provide evidence of a attendee or meeting organiser feedback programme operating with clear linked back to a continuous improvement programme.(Required)

YES

N/A

NEEDS EXPLANATION

Offer flexible and curated packages and a skilled team to support and manage everything from concept to fruition and beyond.(Required)

YES

N/A

NEEDS EXPLANATION

The venue has the ability to display table plans(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Conference & Business Services)

ELEMENT 4 - FOOD & BEVERAGE

Dining areas, outside of the meeting room spaces specifically for the convenience of groups should be available.(Required)

YES

N/A

NEEDS EXPLANATION

The venue gives clients the option to make meal time changes when given 2+ hours notice for groups of up to 100 attendees or 24-hours for groups over 100.(Required)

YES

N/A

NEEDS EXPLANATION

Non-residential only

All-inclusive packages when offered should include three meals per day for residential packages .(Required)

YES

N/A

NEEDS EXPLANATION

The all-inclusive package plan should include lunch and continuous refreshment breaks during the day.(Required)

YES

N/A

NEEDS EXPLANATION

Non-residential only

The conference venue should provide continuous refreshment service outside of meeting rooms but within the meetings venue.(Required)

YES

N/A

NEEDS EXPLANATION

The venue has in place and regularly updates dietary and allergen best practice and policies.(Required)

YES

N/A

NEEDS EXPLANATION

The venue demonstrates inclusive menu planning where common needs are met as standard such as vegetarian and gluten free.(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Food & Beverage)

ELEMENT 5 - TECHNOLOGY

Learning spaces have sufficient power points to allow for difference room orientations and placement of AV equipment.(Required)

YES

N/A

NEEDS EXPLANATION

Meeting package offered in rooms less than 93m2 or 1,000 sqft is inclusive on the basic presentation equipment such as visual display devices including displays, projectors, slide advancers, connections for Mac and PC and screens of current technology specifications.(Required)

YES

N/A

NEEDS EXPLANATION

The meeting venue should have skilled AV & IT technicians available on-site to assist and resolve problems.(Required)

YES

N/A

NEEDS EXPLANATION

Meeting facilitators are provided with a means of direct communication to staff via mobile or app based technology.(Required)

YES

N/A

NEEDS EXPLANATION

Built-in sound systems with microphone in rooms greater that 93m2 or 1,000sqft(Required)

YES

N/A

NEEDS EXPLANATION

All conference rooms and pre-function/networking spaces, should provide access to high speed Wi-Fi internet and back up hard wired internet access..(Required)

YES

N/A

NEEDS EXPLANATION

Speakers and presenters have access to commonly used adapters for laptops.(Required)

YES

N/A

NEEDS EXPLANATION

The meeting venue has the ability to add hybrid meeting streaming services in at least one meeting room.(Required)

YES

N/A

NEEDS EXPLANATION

When providing streaming or hybrid meetings for groups over 200, the venue can offer the client the option to add a dedicated internet service for streaming.(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Technology)

ELEMENT 6 - GUEST ROOMS (SKIP TO ELEMENT 7 IF NON-RESIDENTIAL)

Guest rooms contain a table & chair suitable as a workspace with sufficient power including USB or equivalent.

YES

N/A

NEEDS EXPLANATION

Guest room bedding is modern and in superior condition for appearance and comfort and daily service is provided or available if part of a environmental program.

YES

N/A

NEEDS EXPLANATION

Guest rooms will have hi-speed Wi-Fi connectivity and multiple power points.

YES

N/A

NEEDS EXPLANATION

Guest have the option to waive room servicing or no-change bedding and towel options as part of a environmental program.

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Guest Rooms)

ELEMENT 7 - STAFFING STRUCTURES AND PROFESSIONAL DEVELOPMENT

The venue has an staffing structure, which clearly defines the conference planner role(Required)

YES

N/A

NEEDS EXPLANATION

The venue can demonstrate a commitment to the professional development of its team members through internal and external education and personal development and can evidence this upon request.(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (Staffing)

ELEMENT 8 - CORPORATE SOCIAL RESPONSIBILITY AND SUSTAINABILITY

The venue demonstrates a level of commitment that far surpasses the adoption of some “green practices.” Rather, it is an affirmation that the property is actively engaged in a holistic sustainable environmental endeavour that is woven into the fabric of the business from top to bottom.(Required)

YES

N/A

NEEDS EXPLANATION

The venue undertakes climate saving measures that seeks to reduce the meeting carbon footprint.(Required)

YES

N/A

NEEDS EXPLANATION

The venue has a program of sustainability delivering economic benefits such as increased productivity; cost savings in energy, water and supplies; attracting new business and building greater customer loyalty.(Required)

YES

N/A

NEEDS EXPLANATION

The venue commits to achieving the IACC Green Star sustainable venue certification and/or can demonstrate a similar alternative standard has been obtained.(Required)

YES

N/A

NEEDS EXPLANATION

The venue measures food waste and has a program in place to reduce waste.(Required)

YES

N/A

NEEDS EXPLANATION

The venue has a social responsibility policy that includes Diversity, Equity and Inclusion and support for minority groups.(Required)

YES

N/A

NEEDS EXPLANATION

The venue can provide a measurement for the carbon footprint of meetings staged onsite.(Required)

YES

N/A

NEEDS EXPLANATION

Comments/further explanation (CSR & Sustainability)

I understand that the mission and integrity of IACC depends upon every member conscientiously upholding the IACC Quality Standards (which serve as the basis for this checklist). In my determination - with the exception of any attached explanation of particular circumstances - the conference venue named above satisfies the criteria and is committed to uphold them throughout the duration of its membership.(Required)

I agree

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