Date Submitted (DD/MM/YYYY): 01/02/2023
Meeting Information
Meeting Name
EPIC annual conference
Type of Meeting/Conference
Annual Conference
Preferred Conference Plan
Complete Meeting Package (CMP)
Approximate Number of Attendees
650
Meeting Start Date
10/7/24
Meeting Duration – Days
4
Alternative Start Date(s)
9/30/24
My dates are flexible
Yes
Guest Room Information
Will you need overnight guest rooms?
No
Number of Guest Rooms on Peak Night(s)
Additional Comments or Questions
Meeting Goal / Vision
Additional Information
For main program, will need accessibility to people with a range of abilities and needs, including but not limited to mobility, hearing and visual impairments, nursing parents, nonbinary people
Plenary theater seating at least 600 with a/v support, video recording & live streaming
2 concurrent session rooms seating 200 each (to enable 3 concurrent sessions, 200 people in theater and 200 each in session rooms) with a/v support, video recording & live streaming
Lobby/foyer or other appropriate spaces for registration & info tables
Catering space & seating for coffees, refreshments & lunches; catering must be able to accommodate vegetarians and food allergies
8-10 rooms suitable for small-group breakout sessions/workshops, installations, etc
Robust wifi throughout venue & rooms
Private room for nursing parents
Quiet room for wellness breaks (not to be used for business meetings!)
Contact Information
First Name
Carrie
Last Name
Yury
Company/Organisation Name
EPIC
Company Web Address
epicpeople.org
Address 1
3725 Olive Ave
Address 2
City
LONG BEACH
State/Province/County
CA
Postal Code/ZIP
90807
Country
United States
Phone Number
(949) 235-6436
